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A Bill of Lading (B/L) and a Waybill are considered extremely important shipping documents with concern to international trade. The key difference between the two is the fact that Waybill does not convey the Title. The cargo can only be released to the person named as consignee on the waybill and no original documents are required. An airway bill (AWB) is a document of proof as an issue of receipt by the air carrier to the shipper. This is handed over to the shipper at the time of receipt of goods for on-carriage shipping terms. A Bill of Lading, on the other hand, is the proof of receipt that a sea carrier issues to a shipper for receipt of goods for on carriage terms of shipping. In this blog, we look at a AWB and Bill of Lading that Transco Cargo uses and how it is filled.

AirWay Bill Guide

The following include the list of items that need to be filled out accordingly;

# Information  
1 HAWB No. or House AirWay Bill Number  
2 Shipper’s Name and Address information  
3 Shipper’s Account Number with Transco Cargo  
4 Consignee’s Name and Address information  
5 Consignee’s Account Number with Transco Cargo  
6 Airport/Departure and Requested routing information  
7 Destination Code  
8 Carrier code  
9 Airport of Destination  
10 Requested Flight Information  
11 Reference number  
12 Optional shipping information Refers to the  IncoTerms, eg: CFR
13 Weight charge / Valuation charge)  
14 Currency Code  
15 Declared Value for Carriage Specify value, or state No value Declared
16 Declared Value for Customs Specify value, or state No Commercial Value or No Customs Value
17 Handling Information Specific information on handling the cargo
18 Rate Class and Commodity No (Code) This refers Rate Classes – B,C, E,K,M,N Q,R, S, U, W, X, Y
19 Nature and Quantity of Goods The volume of the cargo should be specified
20 Issuing Carrier or Agent Information  

Bill of Lading Guide

The following include the list of items that need to be filled out accordingly;

# Item
1 Bill of Lading Number  
2 Shipper Information  
3 Consignee Information  
4 Vessel Name  
5 Port of Loading  
6 Excess Value Declaration  
7 Port of Discharge  
8 Destination  
9 Freight Payable at:  
10 No. of Originals This refers to the number of original B/Ls issued
11 Description of Goods This can include information on the type of goods, eg- Used personal effects
12 Information on Cargo Includes Container information, seals, type, weight, volume, package and mode.
13 Incoterms Refers to the  IncoTerms for carriage, eg: FOB (Free on Board)
14 Consol Reference  
15 Surrender information  
16 Freight details and charges Charges can include the likes of clearance & delivery, AQIS inspection, Destination port charges
17 Place and Date of Issue  
18 Place of Receipt  
19 Place of Delivery  
20 Total number of packages This refer to specifying the number of packages included in the cargo.

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As the Coronavirus COVID-19 spreads further into different regions of the world, we look at how it impacts global shipping. With the virus stemming from China, and thereafter spreading to the various corners of the world from person-to-person contact due to travel, there have been many deaths with numbers rising. CovID-19 first broke out in December of 2019 in Wuhan, China, since then the numbers of affected people has risen to over 35,000 within Mainland China, and approximately 400 outside of China., With seven of the top ten largest global shipping ports located in China, the disease has had a great impact on global shipping. The death toll rises and countries go into crisis mode, there have been many travel adversaries as well as operations of many businesses slowing down, and not to mention the US-China Trade issues, there have been many areas in which the global shipping industry has been impacted.

Though the year is only two months in, the global shipping industry has been many changes from additional fuel costs due to the IMO 2020 and the need to switch to low-Sulphur fuels, there have been many setbacks since the outbreak that escalated after the Lunar New Year. Shipyards that were meant to be filled with vessels being retrofitted, they have remained closed due to the Coronavirus. With slow manufacturing of vessels and China-built products, and also low container volumes, many global shipping carriers have had to result in blank sailings.

China and its link to trade routes, which links up China to Europe and China to North America, the entirety of global shipping in terms of container shipping, have been heavily disrupted to a point where producers of containerized goods have halted production or at low levels. Apart from container global shipping, China is also connected via the One Belt One Road route, which has been hurt by labor shortages, thus there have been many impacts to global shipping and trade as the world hurries to find cures to stop the outbreak before it takes more lives.

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Previously we highlighted the “Classification and Shipping of Hazardous Goods” to stress that not only are hazardous good classified in nine tiers, but also they should be duly labelled for transit accordingly. The AITA has set regulations that make shipment of hazardous goods over air travel tricky if your cargo is on the list of dangerous goods. Thus, sea cargo of hazardous goods is the inevitable choice but still poses many risks that should be explicitly understood. In this edition of the Transco Cargo Blog, we look at the particulars to keep in mind when sending sea cargo of hazardous goods.

Guidelines for Packing when Sending Sea Cargo of Hazardous Goods

We cannot stress this enough, that when sending sea cargo of hazardous goods, it needs to be properly packed.  Packing the sea cargo contents well is a critical factor to ensure safe passage between origin point to delivery. Whist cargo damages are part and parcel of shipping when contents are not packaged properly and they move around during transit, it poses more of a risk when it concerns the transit of hazardous goods. It’s vital that the cargo is packed properly, to ensure no leakages or ability of spilling over. The use of cushioning materials or lashing items so that the cargo doesn’t move within the box or crate is extremely important too. If there are any damages or leakages within your cargo, your entire shipment may be delayed.

It is also important to note that if you are transporting hazardous and non-hazardous goods, it should all be packed well, braced in the container, and secured safely for transport. As we mentioned in our prior blog article, the hazardous goods should be placed closer to the doors for faster removal.

Extra Handling Fees

It is very possible that due to the risk involved, there will be extra handling fees associated with sending sea cargo of hazardous goods. Insurance related to these goods have also risen, and it is possible that you will be asked to pay for it.

Completing Documentation Accurately

Documentation is a vital component in any shipment, however when it concerns shipments of hazardous goods in question, it is a critical element.  One of the first things is to ensure that you have declared your hazardous goods in the commercial invoice. There are also other documents that need to be taken care of when sending hazardous goods which include the likes of Material Safety Data Sheet (MSDS), Dangerous goods request, dangerous goods declaration, dangerous manifest, Transport Emergency Card or TREM Card.

Let us at Transco Cargo handle these for you. Follow the link for more information on Restricted Items.

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Items with integral hazardous characteristics are classified as dangerous or hazardous goods. When shipping items that have been classified as such that if not properly controlled can cause health issues or hurt to those who are handling the goods in transit, which is irresponsible of the sender/owner. Thus the classification and shipping of hazardous goods needs to be done with utmost care.

The classification of hazardous goods are broken down based on the hazard in question as per the United Nations (UN) classifications whish are the following.

Dangerous/Hazardous Goods Classifications Class Label Icon
Explosive Materials Class 1  
Gases Class 2  
Flammable Liquid Class 3  
Flammable Solids Class 4  
Oxidizing Substances/Organic Pesticides Class 5  
Toxic/Infectious Substances Class 6  
Radioactive Materials Class 7  
Corrosive Materials Class 8  
Miscellaneous Class 9  

Identify the Hazardous Goods

The process in shipping hazardous goods, first off identify the hazardous good, which includes understanding the makeup of the item. This is an important step as the shipper needs to understand what they are sending, as many things that are inconspicuous, can also be classified as dangerous or hazardous goods. These include the likes of table tennis balls, nail polish, paint, perfumes even though they do not contain dangerous components. 

Air Travel Restrictions

The IATA (International Air Transport Association) have set regulations for transport of such goods via air travel as most dangerous goods are allowed for travel only via ground (which means that express shipping of hazardous goods is not possible).  In addition, it should be noted, that certain dangerous or hazardous goods are banned in certain countries and as a shipper, one should know this before shipping. Whilst certain countries may allow certain goods, you should also know whether shipping networks or couriers are willing to carry them. In the event, you will not be able to use ignorance as a defense and may have to pay fines when not complying with the laws and regulations of the import country. 

Careful Packing and Packaging

There are set regulations by the IATA that deem hazardous goods not being safe to travel via air freight, thus it’s usually carried out via sea freight. It is very important that each item is packed safely and properly to ensure the safety of cargo handlers and not causing damages or leakages that could cause a “situation” endangering living beings and properties. If the likes of hazardous and non-hazardous goods are being shipped together in the same shipping container the hazardous goods should be tightly and safely packed, braced in and secured for transport. It should also be placed in an area of the container that are accessible easily or quickly in the event of an emergency, such as closest to the container doors in for swift removal. Furthermore, it is vital that the necessary labels using IMDG code/UN number of the cargo be indicated clearly to easily access risk and level of danger from the cargo content.

Stay tuned for the next installment on Hazardous Goods and the Process of Shipping them!

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Knowing the basics and important factors when moving goods in and out of a country can be beneficial, so we’ve put together a concise shipping guide for shipment that meant to travel to or from Australia. Whether it’s for personal reasons, such as sending a parcel overseas, documents, personal belongings or even excess luggage, to the commercial uses, from ecommerce business operations to massive business solutions, it’s important to factor in a few things.

One of the first steps is finding a reputed international shipping company, with Transco Cargo being reputed international freight forwarding and shipping company, we have you covered. Transco Cargo can undertake the task of carefully packing your belongings in the best way for safety and stability during transit. Once these are packed into shipping boxes or crates, it will be loaded into the shipping container securely.

By opting to have Transco Cargo wrap the items securely and pack them into the respective shipping box/crate, our expert shipping representatives will be able to also ensure that items that would be confiscated by the Australian Quarantine and Customs authorities will not be packed. It is important to not pack any item that can be confiscated or quarantined, as that will hold up the cargo. If you are shipping personal items, let’s say for a home relocation or move overseas (to Australia), ensuring that the likes of your vacuum, lawn mower or other garden tools are properly cleaned/disinfected and will pass the quarantine process.

The Australian Quarantine Inspection Service (AQIS) carried out stringent inspections to ensure that pests to not enter the local environment or agricultural industries. Thus, items of food, plants materials or animals need to be well disposed of before it is packed. As a shipping guide for shipments, we would be amiss if we did not inform you that as a general rule of thumb, you should avoid including foot items in your shipping container when sending cargo to Australia.

Another thing to note would be what goods should be declared. If you are packing your own items, make sure you have a notebook nearby so that you know what items you have packed and need to be declared for shipping. The following part of our shipping guide for shipments to Australian includes a list of items to declare.

  • Animal Products  – Including rawhide items (drums, handcraft items, shields, dog chews,) or treated hides, skins, furs hair or feathers
  • Bamboo, Cane, Rattan Basket Ware/Mats – Including carved coconut items, and cane baskets/decorations
  • Biscuits, Cakes and Confectionaries – Including chocolate items, sweets, crisps, nuts, pretzels
  • Dried Fruits/Vegetables –
  • Fresh/Dried Flowers  – Including leis and fresh/dried floral arrangements
  • Herbs and Spices (of any kind/variety) – Including herbal medicines and remedies, tonics and teas
  • Noodles & Rice – Including processed and instant meals
  • Plant Products – Including straw packaging, wooden articles (refer below), other artefacts, handcraft and curio items such as wreathes and cereal/grain decorations
  • Seeds/Nuts  – including seeds, seed ornaments, nuts (out of shell – which are roasted, salted)
  • Teas, Coffees, and other Milk Based Drinking Products
  • Wooden Products – Including lacquered and painted items

Get in touch with Transco Cargo, your reputed and friendly shipping partner. Stay tuned for more guides for shipments in the following weeks!

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If you are planning on shipping boxes of your personal effects or even excess luggage, knowing the best packing techniques and practices can go a long way should you opt to handle the packaging yourself. Here are some best packing techniques and practices to keep in mind when packing your own shipping boxes.

Leave No Voids or Empty Spaces

As with many items, what you wish to ship may not be the same shape or dimension of the shipping box, it is important to ensure the contents are secure during transit. Furthermore, you also need to ensure that the contents do no move around and cause damage to the contents as well as the box.

To ensure that there are no voids, choose the best type of internal packaging material to that all empty spaces are filled and the contents are secure and do not move around.

 Keep a 6cm Distance from the Walls of the Shipping Box

It’s important to ensure a 6cm distance from the walls of the shipping box is maintained or is kept in the middle of the box. This should be kept in mind when selecting your shipping box.

Wrap Items Individually or Use Dividers

It’s always a great idea to wrap each item individually with packaging material and/or utilize dividers. This is especially important when shipping many items in one single shipping box. You can do this with either the use of corrugated inserts or dividers. It’s useful to avoid friction between multiple items being shipped.  If there are smaller items, it should be placed within smaller containers and then placed inside the shipping box.

Choose the Right Packing Method – Basic or Box-in-Box

You will need to assess what kind of shipping box you will need in order to ensure that the above mentioned factors are kept in mind. You can either choose the basic packing method, which is ideal for non-fragile items where you place items in the center of the box with the suitable packaging material. The other would be the box-in-box packing method that utilizes a second box for added security during transportation. It’s ideal for fragile items or in the event the inner box will be utilized for retail use and needs to maintain pristine conditions.

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Many types of packaging materials can be used when packing your cargo goods. From bubble wrap, air bags, to cardboard and the likes of foam peanuts or pellets, there are many to choose from. But you should remember, each item of internal packaging material has its own uses and features, and they should be used appropriately.

Whilst bubble wrap, which is one of the most commonly used type of packaging material, whilst it does help fill empty spaces inside a shipping box or crate, there may be more ideal choices to serve the purpose of filling larger voids.

The following table will help with choosing the best internal packaging materials for when shipping your goods.

Type of Material Cushioning Filling Voids Protection Divider
Bubble Wrap X X X  
Foam Wrap X X X  
Foam Peanuts/Pelllets X X   X
Air Bags   X    
Crumpled Paper   X X  
Corrugated Inserts   X X X
Shredded Cardboard   X X X

Whilst bubble wrap does provide cushioning, filling vids, offers  protection it should be noted that there are two types of bubble wrap, there are small cell ¼ inch bubble wraps which are suitable for lightweight goods as it provides interleaving functions whereas large cell ½ inch bubble wrap is ideal for medium-weight goods as it provides blocking functions.

Shredded cardboard which doesn’t offer cushioning, but helps with filling voids and offering protection and acting as dividers between different goods, it also offers shock absorption during transit.

We at Transco Cargo, as experts in shipping and logistics, can help pack your cargo to take the hassle away from deciding which type of packaging material to use for which goods. Get in touch with us!

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Whilst Japan prepares for the 2020 Summer Olympics and Paralympics games in Tokyo, some freight forwarding and customs guides have been adjusted to for those exporting and importing to and from Japan concerning Olympiad formalities and equipment. These concern those that are considered Game Stakeholders, that is people or organizations that involved in the games in question and who are responsible for not only arranging for their freight forwarding but also undertake customs clearance as well. Whilst you will be able to handle these on your own, should you need help, Transco Cargo can assist in arranging logistics from Australia to Tokyo and ensuring all formalities are taken care of.

Be prepared

There are several locations in which the games will be held at, with eight stadiums being chosen, seven on the mainland and one on the island of Hokkaido Prefecture. When its for import or export, all parties must declare the cargo goods, including the product’s name, quantities, prices and other information deemed necessary by the Japanese customs authorities for due investigations by the customs officers. Furthermore, all taxes will required to be paid. This will include tariffs when it involves importing. Games stakeholders will also be required to process through formalities to garner permission for the import/export of the cargo.

Know what is expected

It should be noted that the formalities are processed through an information-processing system called NACCS, which stands for Nippon Automated Cargo and Port Consolidated System.  It enables individuals or organizations to pay the tax online. The process of import/export declaration is complex as are the laws involved and thus will require expert knowledge and the use of a customs broker will prove beneficial.

Get help

Import formalities include tariffs and internal consumption taxes, import declaration, having all relevant documents ready for import declaration, following the import regulations and requirements, organizing bonded transport, facilitating international postal matters, and ensuring that a courier delivers the goods. In the event there is no party in Japan to handle the import declaration, it is possible to appoint an individual residing in Japan as an ACP (Attorney for Customs Procedures).  In the event there is a representative in japan, they are liable for a tax exemption provided the exemptions are met. Export formalities on the other hand will include the re-export of temporarily imported goods and complying to the prohibited/regulated goods for export.

By tasking your logistics partner to ensure that your cargo for the Tokyo 2020 Games are properly handled, shipped and cleared through customs, you are able to focus on winning!

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As the New Year draws closer, we look at how global trade may be affected. With these 2020 ocean shipping trends to keep an eye out for, you will be able to decide for yourself what business decisions to make.

Increase in Shipping Costs

If you were to compare the shipping industry costs to China at the dawn of 2019, it was much higher than it is now. There was a dip in fixed rates during the months of April and May, but with the introduction of the low sulfur regulation as per IMO 2020. The costs will be factored based on the types of carriers and thus will be adjusted accordingly.

Becoming more Sustainable and Eco-friendly

With the effect of IMO 2020 Low Sulfur Fuel regulation, there are also more regulations coming in that will require ship owners to become more sustainable and environmentally friendly. The LSF regulation looks towards lowering emissions by 2050, where other measures include cleaning dirty ballast water such/discharge by 2024.

Technology to Increased Efficiency

The use of technology to aid in bettering processes and business models/structures will continue in the shipping industry. This will improve the likes of customer experiences, and digitize processes via automation and digitization.

Industries of Scale

Following the concept of industries of scale, the shipping industry will become more balanced with carriers controlling supply with more discipline and becoming market influencers. Balancing of supply and demand will occur, but smaller carriers will continue to be vulnerable as they look towards forming alliances.

Geographical Shifts

Since mid of 2018, there have been geographic shifts within the shipping industry temperament that showed that importers were looking towards alternate counties of origin for their businesses. Whilst this have been occurring within the last year, there will be shift in volumes in 2020. That would mean that Southeast Asian countries will be gearing up for infrastructural investments and offerings, whereas Chinese shipping volumes will reduce.

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With time and newer procedures, policies and operations are brought into action, you will find change is just part and parcel of life, be it personal or business related. One change in the shipping industry that has affected the world over would be the Low Sulfur Surcharge that will go into effect on 1 January 2020. However, if you mostly deal with Australia to India shipments, then the new customs requirements when shipping to India should be on your radar. This is the Know-Your-Customer or KYC document that is required by the Government of India as a recognized proof of document for identity and address. This document will be needed and should be presented at the time of clearing your cargo.

So, what is the KYC document and why is the new procedure for this new customs requirement? This document declares that you the entity based within India who can either or be the exporter/importer from/to India. The breakdown of the types/forms of organisations are as follows based on the extract circular No.9/2010 on KYC norms for Courier issued by Indian Customs.

If you are an individual below the age of 18, then the following will be required;

Provide any ONE of the following document as Id and Address Proof of Minor. The address proof should match with the delivery address mentioned on your shipment
a) Aadhar Card of Minor
b) PAN Card * of Minor
c) Passport of Minor
d) Birth Certificate of Minor
* A separate address proof document will be required

Provide any ONE of the following document as Id Proof of Parent / Guardian.
a) Aadhar Card of Parent/Guardian
b) PAN Card of Parent/Guardian
c) Passport of Parent/Guardian

Provide any ONE of the following address proof document in case the address on your KYC document does not match with the delivery address.
The address on this document should match with the delivery address. a) Bank Account Statement
b) Electricity Bill
c) Hotel Booking Receipt
d) Hostel / College Id card

If you are foreign national based in India, then the following will be needed for your counterpart in continent to accept the cargo when shipping to India from Australia.

Identity Proof 1 – Passport
Identity Proof 2 – Visa / PIO Card

Address Proof – Please provide any ONE of the following address proof document. The address on this document should match with the delivery address.
a) Address proof of relative/friend if staying with them
b) Hotel Booking Receipt
c) Rent Agreement
d) Stay Visa
e) Other Document