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If you are sending your shipping to islands, such as the Fiji Islands, the process of shipping is a tad different than what it would be to a country on a continent mainly as it may include ferry transfer from the mainland to the other smaller islands if that is the final destination. If you were take shipping to islands, such as the Fiji Islands, which consists of an archipelago of more than 332 islands, the two main islands of Fiji are Viti Levu (where Port Suva and Lautoka are the major sea ports of Fiji) and Vanua Levu. Nadi and Nausori operate the international airports bringing in air couriers and shipments.

The process is pretty standard with the main ports (be it the maritime ports or terminals at the international airports) that receive incoming shipments. The process thereafter involves domestic shipping and transport method which also include ferry and rail transport and of course road freight and door-step delivery. The Fiji Islands are located in Melanesia in the South Pacific and neighbour the likes France’s New Caledonia, Kermadec, Tonga, Samoas, France’s Wallis and Futuna, and Tuval. With concern to incoming international freight, Nadi which is located in the northwest is the receipient of all international air freight coming into Fiji, whereas Suva and Lautoka operate as the seaports receiving all international sea freight to Fiji, whereby Walu Bay in Suva is the main sea port.

The process of shipping to island of Fiji require due process for customs and regulations, thus they need to be well considered before your freight departs in point of origin. The Fiji Revenue and Customs Authority (FRCA) is the control agency for all customs clearances processes for both imports and exports processing. They set all the procedures in place as well as the tariffs and exemptions are also determined by them. The customs clearance process of shipping to island of Fiji follows the same international standards and shipping documentation which adhere to WCO (World Customs Organisation) concord. Fiji allows freight goods to stay within the wharf for a maximum of 72 prior to customs clearance and whereby demurrage will be set in place by the Ports Authority thereafter.

If you have undertaken due diligence and have all customs clearance documents for your shipment, then the process of shipping to islands of Fiji and customs clearance thereafter should be pretty straightforward. If not, it may take up to two weeks to go through proceedings.

Get yourself a quick quote and get through the process of shipping to island of Fiji with ease when you ship with Transco Cargo for your Australia to Fiji freight and cargo!

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If you are a business owner or a company that deals with international (or domestic) commercial freight, there is a good chance that you have heard of the term “Dimensional Weight” before. For those who are new to term, dimensional weight for commercial freight is pricing term used for calculating the estimated weight based on the dimensions of a package (that is, the length, width, and height).

In the past, pricing for commercial freight was calculated based on weight which in turn became unprofitable for freight carriers when freighting low density or lightweight packages against the space that would be occupying in mode of transporting proportion to its actual weight. The shipping industry has since adopted the principle of dimensional weight for commercial freight pricing to ensure that a minimum charge for the cubic space it occupied is levied. In some courier companies, the greater of the actual versus dimensional weight will be levied to maintain a fair policy as well.

Essentially, dimensional weight is a theoretical estimate weight of a cargo package whereby the minimum density is chosen by the respective freight carrier. The fact is that if the package is below the minimum density, then the actual weight in question is irrelevant as the commercial freight rates will then be calculated based on the volume of the package as if it were the chosen density at the bare minimum density specified.

Dimensional weight is also known as volumetric weight or cubed weight, and abbreviated as DIM weight within the industry. The formula for this is (length x width x height)/ (dimensional factor). Shipping factors can be calculated in imperial or metric factors, whereby imperial will be considered in cubic inches per pound (and metric will be considered in cubic centimetres per kg as per the following.

Imperial Shipping Factors Metric Shipping Factors
·        139 in3/lb = 12 lb/ft3

·        166 in3/lb = 10.4 lb/ft3 – common for IATA shipments

·        194 in3/lb = 8.9 lb/ft3 – common for domestic shipments

·        216 in3/lb = 8.0 lb/ft3

·        225 in3/lb = 7.7 lb/ft3

·        250 in3/lb = 6.9 lb/ft3

·        5000 cm3/kg = 200 kg/m3

·        6000 cm3/kg = 166.667 kg/m3

·        7000 cm3/kg = 142.857 kg/m3



It should be mentioned that dimensional weight for commercial freight favours cargo shipments that are denser and will penalise those that are lightweight (as you will be required to pay the minimum density weight regardless). The simplest practical example to this factor would be corn kernels versus popcorn; whereby the shipment of corn kernels will be calculated by the gross weight whereby a box of popcorn will be charged by its dimensional weight. This is due to the fact that a box of popcorn will take up more space but not the weight of a vehicle which means that the mode of transport will be underutilised. Shippers can avoid being penalised to avoid being charged the minimum density dimensional weight is by using smaller boxes, compressing the goods, or reducing packing materials for your commercial freight.

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When you work with international trade and commercial freight, there are many shipping documents that come under your purview. One such shipping document is referred to as the “Certificate of Origin” which is used to identify the origin of the goods being freighted.  Many countries across the globe request for a certificate of origin and is one of the most important international trade documents that not only declares the origin of the goods in question, but also that they have been obtained wholly, produced, manufactured or processed in the country that has been mentioned.  A certificate of origin can either be a paper or electronic document and is often abbreviated as “COO” or “C/O” or even known as “Form A”.

A certificate of origin is important as it the origin country will reflect how tariffs, embargo and other trade policies applied on the freight in question. However, as we said before, only some countries require it, and not all exporters will need to undertake it. This is based on the destination of the freighted goods, its nature and the finances. To ensure the validity of a certificate of origin, the exporter is required to sign this shipping document and also countersigned by the local Chamber of Commerce.  With concern to a handful of destination countries, the Certificate of Original will also be required to be signed by a consulate.

There is also what is called non-preferential and preferential certificates of origin, whereby the former ensures that the goods do not benefit from any preferential treatment or any bilateral/multilateral free trade agreements. This type is considered the standard certificate of origin which Chambers of Commerce are authorised to issue. However, there are the preferential certificates of origin that will benefit from bilateral/multilateral free trade agreements such as those from the likes of the European Union, ASEAN (Association of Southeast Asian Nations), and NAFTA (North American Free Trade Agreement).

It’s important to remember that country of origin and preferential origin is different from each other. For instance, the EU will decide the (non-preferential) country of origin based on the last stage of the manufacturing process also legally termed ‘last substantial transformation’. The FTA is the determining factor. Furthermore, there are some countries that have deleted customs authorities to issue preferential certificates of origin on behalf of the chamber of commerce, thus goods from the likes of Australia, New Zealand, Sweden and the United Kingdom fall under this lot.

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If you are looking to send shipments internationally, then you need to be aware that certain international shipping documents are needed to ensure that customs clearance occurs without a hitch. These includes the likes of the Commercial Invoice(CI), Certificate of Origin (CO), Bill of Lading, and  Proforma Invoice,  to name a few.

Proforma Invoice

A proforma invoice is essentially used when handling international trade transactions, whereby a quote is drawn up in the format of a Proforma Invoice which allows parties to arrange for financing or to open up a line of credit to facilitate the transaction, or even apply for an import license.  The necessary specifications of a Proforma Invoice as part of international shipping documents for shipment include information on the buyer and seller, detailed description of the goods being traded, the Harmonized System of classification for said goods, price, payment terms (expressed as an IncoTerm), delivery details and relevant costs, and currency quoted. It’s vital that the proforma invoice be dated and an expiry date is also included to reduce risk.

Commercial Invoice

A commercial invoice is raised once a Proforma Invoice is sent and the order has been received and goods need to be prepared. A Commercial Invoice will include the details of the entire export and is one of the necessary international shipping documents. The commercial invoice will often have the same information as a proforma invoice with additions such as the order number, purchase order number, or customer reference, and banking/payment information. If you are opting for shipping insurance, that should also be included.

Bill of Lading

There are three bill of lading documents for the different forms of freight; inland, ocean and airway.  An Inland Bill of Lading can be raised by the inland carriers which is essentially a contract of carriage between the export and shipper as well as where its destination is. Often, it also acts as a form of receipt of goods. When it comes to international shipping, the inland bill of lading is consigned to the carrier or forwarder who will consign the goods when ready. An ocean Bill of lading is required in the event of ocean freight which acts as a contract of carriage and a title for the cargo. There are two types; a straight bill of lading and negotiable bill of lading (which we will discuss in the coming weeks). An Air Waybill is when goods are shipped internationally by air freight whereby it acts as the contract of carriage between the shipper and carrier.

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The countdown will soon begin, and it will be that time of the year. With only a few short months to go till Christmas, a lot of us have started on the task of curating for Christmas gifts for loved ones. With that in mind, sending wrapped gifts internationally will require some special considerations.

One would be when to ship out your packages in advance so that they reach your loved ones in time to stick the gifts under the Christmas Tree. The other would be to know how to pack them so that when sending wrapped gifts internationally, you’re wrapped gift boxes are left intact and unharmed. Let us look at both of these factors so that sending wrapped gifts internationally can be done as seamlessly as possible.

At Transco Cargo, we offer our shipping dates schedules on our website for our clientele to make arrangements and understand estimate delivery of shipments based on the final cut-off date of when our branches will be accepting drop offs or pickup of personal shipping boxes or crates for shipping.

The following includes dates for shipping to Sri Lanka;


Month Final Cut Off Date Estimated Arrival
September 2018-09-01 2018-10-08
September 2018-09-08*** 2018-10-17
September 2018-09-15 2018-10-22
September 2018-09-22*** 2018-10-31 ***
September 2018-09-29*** 2018-11-05 ***
October 2018-10-06 2018-11-14
October 2018-10-13*** 2018-11-19 ***
October 2018-10-20 2018-11-28
October 2018-10-27*** 2018-12-03 ***
November 2018-11-03 2018-12-12
November 2018-11-10*** 2018-12-17 ***
November 2018-11-17 2018-12-26
November 2018-11-24*** 2018-12-31 ***
December 2018-12-01 2019-01-07
December 2018-12-08*** 2019-01-14 ***
***Note: Cut off only held at Campbellfield, Dandenong & Hoppers Crossing Transco offices.


Similarly, you may find other shipment dates to India and Fiji. With concern to the rest of the world, Our cut-off dates usually occur on Monday, Thursday and Friday for the following countries;

Monday Thursday Friday
New Zealand



South East Asia

Persian Gulf







if you are looking for cut-off shipping dates for USA, Canada, and the Pacific Island (except Fiji), please speak to our Transco Cargo representatives.

Now, onto the packing element of sending wrapped gifts internationally, it is important to know that there are certain items that cannot be shipped, and one should make note of this prior to sending out gifts. Food items, or any flammable substance is usually restricted but these may differ from country to country. You are able to check on this list by visiting our page on Restricted Items.

Thereafter, what you need to do is actually get down to packing your wrapped gift boxes into shipping boxes. You can opt for two main options; one being wrapping each individually in small boxes and including the in a shipping crate if they are being sent to the same address based on the size of the goods. You are also able to opt to simply send each item individually in a shipping box for each wrapped gift. Follow our guide on how to Package your gift for Shipping Overseas for the proper way on how to pack when sending wrapped gifts internationally.


Featured Image Credit -Packhelp

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With Christmas soon approaching, for those whose family and other loved ones are residing overseas, it is important to find economical means of sending your gifts for shipping overseas. This usually means that your gifts will be sent via sea cargo freight and that means that you are required to package your gifts for shipping overseas. With Transco Cargo offering a means of door-to-door delivery, you are able to package your gifts accordingly either in individual gift boxes, or package your gifts for shipping overseas in larger shipping boxes or crates. Regardless, if you are planning wrapping these gifts before you ship them, you need to know how best to package your gifts for shipping oversees. In this blog, we break it down for you into a few easy steps!

Choosing the box you wish to transport your gift box is crucial. If you are have wrapped your gift up, then that usually means that the contents within are secure. In order for the exterior box to provide maximum protection during transport via sea freight, it is vital that the gift wrapping in the interior box and not the exterior. This will preserve the look of what is meant to be stuck under the Christmas tree. You can also opt for a gift bag which would make customs clearance easier.

Once you have placed your gift box within the shipping box, ensure that there is a fair gap between the interior box (gift box) and the exterior box (the shipping box).  Thereafter, fill in this empty space between those two boxes with packing peanuts, chips, or even newspaper to ensure the interior box does not move around.  We recommend using the two- box method mentioned above so that you are able to provide extra cushioning and also preserve the gift wrapping. Thus, when you package your gifts for shipping overseas, keep this in mind.

Once you have enough cushioning between the two boxes, make sure to reinforce any hinges, or flaps with packaging tape so that nothing come undone. This is very important if you are recycling an old or used box for shipping. You can also acquire new boxes via Transco Cargo too along with packing peanuts and other cushioning materials for shipping.

Make sure you also fill out the paperwork properly, as this will aid Transco Cargo in a smoother customs clearance procedure.   Packing lists should be mentioned and included with the box when handing over to the Transco Cargo representative.

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More often than not, the two terms are interchanged and unfortunately, that is not the case, as these two shipping terms are not synonymous. When it comes to purchasing items from ecommerce websites, you often see additional costs for the likes of “packing and packaging” or “post or postage”. Often these two are paired together because they are part of the process of getting a delivery dispatched, however, that does not mean that they are one and the same. Let us break it down for you.

What is Packaging?

Packaging is the terms used in commerce terms for wrapping product SKU in branding to make it distinguishable when covered in its special material. At this stage, packaging can include a picture of the contents with graphics used to represent the product in its real-time use. The term branding or wrapping is also utilised for packaging as it will almost always feature the brand name, the product name and more, which is used as a means of a display element in the retail and shipping industry whilst also acting as a protective component. Whilst packaging and packing are both essentially a means of covering a product or products with a protective element, the stage at which it is done and why play a big role in its distinction.

What is Packing?

Packing is usually the term used during dispatching of an items or several items when bundled together. For instance, let us take a product that has been packaged with colourful branding wrapping or covering. This can be in a clear plastic film coat or in the instance of it being an electronic item, such as a laptop, this box will be put into an shipping box or crate with proper cushioning material so that the external packaging of the laptop will not be dented or damaged during transport. The crate or shipping boxes will be the “packing element” of packing and packaging” whereas the laptop box which it comes in is the “packaging” itself.

How does Packing and Packaging affect the Supply Chain

Whilst packaging is the first course of action to get a product ready for the retail world or for shipping purposes, it is often important to protect this layer of covering by including the packaged items in another covering for shipping purposed alone. For instance, if you were to take individual boxes of personal computers which needed to be loaded into a container for shipment, these personal computers will be packaged individually in their own boxes and thereafter, stacked together and then wrapped with protective cushioned and secured to a pallet that will then be wheeled into the container for shipping.

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The condition of your cargo during transport is heavily reliant on how well you pack it into the boxes or crates.  The type of packing you choose will also be based on the goods you are dispatching, the mode of transport and the condition you want to receive it at the destination point.  The type and also the nature of the packing for your cargo is based on a few factors.  These include the type of product(s), the mode of transportation for dispatching your cargo, the route and the final destination, the climatic conditions, the customs duties and the freight rates, the cost of the materials for packing for your cargo, and the pallets.

The type of product will mean you need to choose the packing for your cargo accordingly as size and weight and nature will play a factor. Large and heavier object are usually shipped and packaged in crates, whereas you may choose the likes of wooden cases or cardboard boxes for small to heavy cargo items. Whilst these are ideal for containerisation options, you may choose to use bags for the likes of powder products (cement), plastic drums or containers for liquid products such as oil, or bales for bulkier products such as cotton.  Some products such as electronics are always best packed with moulded packing materials which are then placed into the boxes. If you do not possess the original moulds, then using packing foam would be best to ensure that your electronics do not move around during transport and does not affect the stability of the exterior packing of your cargo.

The mode of transportation, that is, whether its air freight or sea freight, may also determine the amount of packing for you cargo that is needed. Air freight requires less, whereas containerised shipments will require even less than non- containerised cargo.

The route of your shipment and the final destination will also play a factor in how you go about choosing the packing for your cargo. If it’s a high risk destination, it’s always better to pack diligently to avoid mishandling and pilfering. Consider the distance and the transfers.

Climatic conditions are also important when choosing packing for your cargo. High humidity areas can sometimes affect the integrity of your cargo and not to mention the working conditions. Thus often, little bags of silica are packed with the cargo.

If the customs or freight rates are based on the weight of the cargo, then less packing will be best for cost effectiveness. Opt for lightweight packing materials to ensure proper packing without the added weight increase.

Packing materials are an added charge and based on your requirement, you need to purchase those separately. Choose from our shipping boxes and crates, and inquire with us to find out what other packing materials are ideal packing for you cargo.

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When you are sending freight overseas, your options are either air freight or sea freight. The selection process of how you choose which way to dispatch your cargo oversea is based on a few criteria. The deciding factors  are many including the level of urgency of the cargo, the physical nature of the cargo and its contents,  the budget and cost for shipping and freight, special requirements for handling, the value of the cargo, the frequency of such deliveries, and not to mention, the weight and volume of the cargo. All these factors will decide how you choose to dispatch your cargo.

In certain instances, there may be times that these factors may conflict with each other, in which case you, as the shipper, need to make an executive decision. For example, whilst you may require the goods to be sent urgently, the goods in question may not be authorised to be dispatched via air freight due to regulations or there may not be enough funds in the budget.

If we were to consider the factors to consider when choosing how to dispatch your cargo, the following are to be considered.

Nature of your Cargo

Depending on the nature or type of cargo you are planning on dispatching, the choice of transport is determined. If you are planning to dispatch your cargo which is perishable in nature, then the obvious choice is air freight, whereas, the likes of dangerous goods such as fertiliser cannot be sent via air freight due to regulations and must be dispatched via sea freight.

Geography and Travel

The distance and geography between your point of origin and destination will decide on how you dispatch your cargo.  Road, rail or sea freight may be the obvious choices for surface shipments, if not air freight will be your go to.


The urgency of your delivery and based on how much priority should be given, your cargo may need to e dispatched by the fastest means possible, which is air freight, but that does not warrant for a cost effective solution.  When planning procurement and supply chain, it is always a good business practice to allow for shipment in the timeline to avoid rush shipments which could be costly.


The cost of your shipment will be based on size & volume, and also timeliness. Based on these factors, you may choose sea over air. A good rule to follow would be to group small shipments together.


High valued shipments are often sent over air freight even if there is no time factor due to the fact that the journey will be less vigorous. Proper packing practices should always be taken, it’s always advisable to undertake the added fee and get professionals to do the packaging for you to avoid damage and also take on shipping insurance.

  • A general rule of thumb that shippers or freight forwarders use, is that if the cargo is relatively of high value or high volume, then dispatch your cargo via air freight.
  • If the cargo is relatively of low value or low volume, then opt to dispatch your cargo via sea freight.


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Figuring out the different processes that is involved when shipping and to and from India is something that we undertake on your behalf.  To avoid any delays when shipping to and from India, knowing the basics is the best course of action. At Transco Cargo, we have put together a quick guide and introduction on shipping to and from India, whether it’s parcels or boxes. There a few specific factors we have to look at when shipping to and from India, and those are namely; prohibited/restricted items, shipping documentation/customs clearance, personal effects/gifts, and shipping to/from remote areas.

Every country, as does Australia, has their own set of restrictions and regulations that one must follow. It is the same when you partake in shipping to and from India. Prohibited items when shipping to and from India include the likes of pornographic and obscene content, maps/literature indicating incorrect external boundaries of India, ivory, whereas restricted include second hand goods, medicine (of any quantity), used electronics to name a few. For the complete list of prohibited/restricted items, visit “Restricted Items for Imports – DGFT”. Whilst when you opt to ship parcel/boxes/chests to and from India, documents shipping are exempt from such restrictions. It’s extremely important that one adheres to the list and avoid any issues that could arise due to the type/nature/category of your cargo goods.

In the spirit of shipping to and from India without a hitch, it’s important to ensure that documentation and customs clearances procedures along with its relevant documentation is carried out with due attention. At Transco Cargo we not only take care of the shipping documentation required for shipping to and from India, but also are experienced to handle customs clearance/customs brokerage services.

When it comes down to personal effects/gift items that would usually be sent via courier or parcel post, regardless of which option you opt for, there are still some restrictions of what can be send via parcel post or courier shipping to and from India. These include the likes of the following which are restricted personal effects/gift items that come under scrutiny when sent via courier/post; aerosols, dairy items, furs, ivory, fresh food items, animals, cash, nail polish, perfume, plants, tobacco and even seeds. Furthermore, there are certain gift items that are exempt from duty and taxes. The gift exemption is listed as INR 10,000 for both gifts and up to 10 business samples of the same kind. It should be noted that the recipient is responsible for paying duty/taxes on such items, but if you are sending a gift, you can request for those charges to be charged to the sender and not the recipient.

One last thing to mention when shipping to and from India is the fact that India is a large sub-continent with a diverse geo landscape. There may be a surcharge when shipping to such remote locations to ensure delivery.